1.2 The information we need varies depending on the circumstances. It will contain the information contained in this Agreement, but it cannot be limited to that information – • Names and addresses • Contact phone numbers • Email addresses • Personally identifying information and documentation • Bank details • Property information 24. Me/We opted for the ”tenant search” option at the price of 75% of the first month`s rent (VAT included). We expect the broker to find a tenant, check each adult over the age of 18 accordingly, and provide us with a standard short-term lease. The responsibilities of the owner in this case are that they register themselves and the rented property with Smart Wales, keep a license for administration, how to rent the documentation, an inventory for the tenant, the deposit of the tenant`s deposit with an independent body or a fund protected by the customer, they provide the tenant with the appropriate prescribed information about the deposit, they move the tenant inside and outside the property. 1.1 By entering into this agreement with us, you are providing us with various personal data that we need to provide you with the high quality service you need to facilitate the successful rental and/or property management. 19. If the landlord terminates this contract before a tenant is found, a period of 28 days is required for the termination of this contract. Once a tenant is found, but before the tenant moves in, an installation fee of £250.00 (per property) will be charged and the cost of the tenant`s detention fee, if paid, of £250.00.

2.2 It is now required by law to have a Legionella risk assessment of the property for rent carried out. H.SE. website www.hse.gov.uk/legionnaires/legionella-landlords-responsibilities.htm Our gas safety technician is professionally qualified to perform this risk assessment, but if you would like to complete yours, please present the relevant documentation BEFORE tenants move in. 17. We are members of the Property Redress Scheme, Rent Smart Wales, Client Money Protection and ICO. Adhering to a recourse system, it is an independent body that serves as an ”escalation point” for complaints that the client believes have been handled incorrectly/inappropriately by the agent. It effectively allows the client to file a complaint with a designated official to investigate and make an enforceable decision without the need for the court system. There are two main compensation schemes, managed by an ombudsman, operating in the private rental sector and recognised by Rent Smart Wales. Mediators are independent, free and impartial – The Property Ombudsman Scheme (www.tpos.co.uk/) – Property Redress Scheme (www.theprs.co.uk/) 13. I understand that a guaranteed rental agreement requires appropriate written notice, which must be submitted no later than two months (from the anniversary of the contract) before the end of the rental, so the tenant is legally required to leave at the end of the rental. I understand that the officer will provide the required notice if the landlord asks in writing.

14. I understand that the broker will not be held liable if the landlord and tenant independently discuss issues that could affect disputes at the end of the term. 9. I/we understand that the agent confirms that he will make all reasonable efforts to ensure that the property is used in a manner that is good and similar to that of the tenant. The agent also makes regular visits during the term of the lease. Identification data – We may keep copies of your photo IDENTIFICATION documents and at least one document confirming your home address. This is necessary to protect our position and protect your interests. This helps us to ensure that we are dealing with the owners of the property and that we are not involved in a money laundering situation.

These will never be passed on to third parties. Potential tenants – Basic information about your property is stored. This information includes details of the property we create and any information you provide to us in a property information questionnaire. It will be made available to anyone who makes a request regarding a possible visit or rental of your property. Viewings – We arrange tours on your behalf to meet your needs, those of the viewer and any tenant who might live in the property. When we perform the viewing for you, it is important that you check your property prior to the tour to ensure that any personal information you do not want a viewer to see is deleted. Negotiations with potential tenants – We negotiate with potential tenants. This process involves the provision of relevant personal data by potential tenants to facilitate a successful negotiation. Rental applicants – We will deal with applicants to ensure that we provide you with the appropriate information to decide on the applicant`s acceptance.

This includes the provision of relevant and necessary personal data about the candidate. You must ensure that you keep any information we provide to you confidential and may not be disclosed or disclosed to any other person or company. Tenant – Once a rental has been agreed, we will provide the tenant with your personal details, as required by law. Subcontractors – We may provide some of the services we provide to you under this Agreement, such as.B. Photography, accompanied inspections, installation of TO LET panels, inventory checks and property inspections during rentals, subcontracted to subcontractors. A list of external subcontractors is available upon request. Contractors – We maintain a list of preferred contractors that we can use to provide you with services in the property we market and/or manage. We may obtain quotes/quotes for work from these contractors and ask them to perform work on your behalf. To do this, we will provide them with the appropriate personal information they need to provide the necessary services.

A complete list of these contractors is available upon request. Utilities – We share your information with the appropriate utilities as soon as necessary to ensure correct billing by providers. 1.7 Your data may be added to our mailing list and we may send you information about other relevant services that we may provide to you. You can unsubscribe from these emails at any time. 21. I/we confirm that the agent deducts his commission and fees from my/our rental income at source and the rest will be transferred to my bank account during the next billing period during which the agent receives it (It is the agent`s intention to pay the income to the landlord on or about the 30th day of each month, provided that the tenant has paid his rent by the due date. . 16. I/we confirm that I/we will complete and return the required HMRC Non-Resident Owner Exemption Certificate application form, if applicable.

6. I/we understand that the broker prepares and organizes the execution of the lease and all relevant communications between the landlord and the tenant on our behalf for periods not exceeding one year. 1.3 In all cases, we will keep your personal information secure, either in paper form in our ownership files or digitally in our software. I/We understand that if I/we subsequently exercise the right to terminate the agency contract within the withdrawal period, I/we are obliged to pay for the goods and services delivered before the withdrawal. 20. I/we appoint Tracy Wilcox T/A Kingsmark Properties to act as the sole rental agent with respect to the rental on the above property. One. The owner is the owner of the property, known as: 18. I confirm that our obligations under the Landlords and Tenants Act 1985, as amended by section 116 of the Housing Act 1998, will be fulfilled.

1.10 You have the following rights in relation to the information we hold about you – Tracy Wilcox ….. T/A Kingsmark Properties of 59 St Kingsmark Avenue, Danes, Chepstow, Monmouthshire, NP165LY. This form, completed between the owner and the property manager, describes the responsibilities of each party and the agreed fee structure. 1.4 We will only make it available to others when necessary and as described below or in accordance with your agreed wishes. RIGHT OF WITHDRAWAL – PROVISIONS 2013 If this agency contract is concluded at your home, you have the right to terminate the above agency contract if you wish, in accordance with the provisions on the termination of contracts of the Consumer Domicile or Place of Work Regulations 2008. This right may be exercised by sending or sending a written notice of cancellation by post or e-mail to the person indicated below at any time within 14 days from the date of receipt of such notice _ THESE FORMS MUST BE RETURNED TO THE AGENT BEFORE MARKETING. 7. I/we understand that before renting, the agent will create a schedule for the condition and inventory of the property and after a rental period will make another inventory before the tenant leaves the property. Any forfeiture other than normal wear and tear will be charged to the tenant and the agent will do his best to settle the necessary amounts upon expiration. However, the broker himself is not responsible for the non-payment of rent or any damage suffered by the tenant to the property in the event that the tenant has disappeared and cannot reasonably be traced by the broker; or the Deposit Guarantee Service believes that the tenant is not responsible. 4.1 I confirm that all electrical equipment complies with the Electrical Equipment (Safety) Regulations, 1994. .